8 details you must discuss with your wedding planner and venue

I am a huge believer that for all events, it’s all about the details. I feel this is especially true when planning big celebrations like a wedding. These little details are what make your wedding unique from everyone else’s. Part of those details include things like when and how to set up your venue and many more fun things. Our amazing venue, Lorimar Winery & fabulous planner Michaela from Compass Design Events set up an appointment to focus solely on that- the details. I highly recommend you get the following addressed at your details meeting too!

1.Set Up/Clean Up

You want to know who will be doing this. Who is in charge of setting everything up and taking it all down. Along with what time you can expect it all to be ready.

2.Timeline

Also incredibly important is a run down of your day. This is one of the top priorities I would say. Knowing the timeline of your event will help you let your other vendors know what time to get there and what time you need to be ready as well as them. For us ladies vendors like our hair and make up need to be timed perfectly to give you time for pictures, first looks, etc.

3.Vendors

Your planner or coordinator will get information on your vendors. Our venue and planner are so awesome they just took down contact information and will be making sure contracts and agreements are all up to date. One less thing for me to worry about! It’s a total win!

4.Menu

Food, food, food! Yes! At the point of having this meeting, your menu should be ready. Lorimar held a menu tasting for us and we were able to pick all our foods and wines on that one day. It was so much fun and a delicious day!

Related Post: 6 Tips To Menu Tasting For Your Wedding

5.Ceremony

Details on your ceremony are very important. These details include information such as; who will walk down the aisle, who is playing music during the ceremony, what decorations are needed for the ceremony, what type of ceremony are you having (traditional vows vs writing your own). Our planner informed us of a very cool and unique concept we can take part in during ours- a wine blending ceremony. Lorimar will provide all we need for it. We love wine and love unique so we were all for it! SEE! DETAILS!

6.Reception

Like the ceremony, there are also details that go into place with your reception. Who is giving speeches? Are you having any wedding games? Will there be a bouquet toss? A garter toss? All these little things that are not on your wedding checklist! Thankfully Lorimar and Michaela had a list made for us to choose from. I will share more of our special details post-wedding!

7.Decorations

From your flowers to your DIY decor or rentals, this is all very important information to have organized. Your venue needs to know what decor to expect as well as you knowing what you can and can’t have. This where we said, we have this and this and this, we want it here and here and here. It was so much fun to draw it all out and get an idea for what our day will look like. Along with our decor we discussed place settings and linens. I had a small idea of what I wanted but was unsure of the combination. Michaela helped solve that problem ASAP!

8.Layout

By layout I mean where is everything going to go. This is aside from decor. Where will your DJ be? Your tables and chairs need to have a designated area as well. This is also important if you have additional vendors like photo-booths, bartenders, etc. Our venue has both an indoor and outdoor component, I loved seeing the ideas that Michaela had to make our venue flow and encourage people to take part in both the indoor and outdoor parts.

Our details meeting felt so official. Sort of like tying up loose ends. I loved being able to let our planner know what we envisioned and to see her go to work! We are less than 3 months away and we are so excited to see our vision come to life!

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19 Comments

  1. July 23, 2018 / 3:07 pm

    I’m getting married in 3 months and having a planner has been SO HELPFUL. I was really struggling with a timeline and she made it easy to coordinate the timeline for guests with the timeline for back-of-house.

  2. July 23, 2018 / 3:21 pm

    Wow! A lot of work goes into a wedding. I am glad that wedding planners exist to help brides and grooms plan their wedding. Lorimar seems to have helped you a lot. My friend is getting married in a couple months. Maybe if they need a wedding planner, I will let them know about Lorimar.

  3. July 23, 2018 / 4:13 pm

    As a wedding cake designer, asking if the venue has AC and refrigeration available is SO important!! I’ve seen so many cake disasters that could’ve been avoided by asking those questions.

  4. July 23, 2018 / 6:02 pm

    These are all big things, yet things that might not get thought of easily! It’s so good to have a list of essentials to check over so you don’t miss something or wind up looking around saying ‘who is supposed to be doing this right now!?’ when you should be enjoying yourself or on your way to your honeymoon!

    • July 25, 2018 / 10:17 am

      yes definitely. the big things are always done fast but its those small details!

  5. July 23, 2018 / 6:05 pm

    yap, those 8 detials are so crucial. Wedding is about our crucial moment in our life right.. therefore a perect plan should be implemented for the ceremony.

  6. July 23, 2018 / 6:19 pm

    Planning a wedding takes so much attention to detail and keeping tabs on things. Your tips are on point. Coincidently, it is my wedding anniversary today 😀

    ❥ tanvii.com

  7. July 23, 2018 / 7:46 pm

    I wish I could have a wedding in the US, white dress and all. This is such a great post for wedding day bliss!

  8. July 23, 2018 / 8:19 pm

    These are great tips! There are so many tiny details that need to be figured out and it’s always best to check them off as soon as possible.

  9. July 25, 2018 / 8:50 pm

    Great post! Wish I had something like this for my wedding! It’s a good thing our wedding planner was on it. 🙂

    • August 3, 2018 / 6:06 am

      I am very Type A lol so I let my planner take the wheel but Im always looking too haha

  10. Kelsey
    July 26, 2018 / 9:48 am

    Saving this!! I bet there are so many little, but important details that get skipped over!

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